The format used
for a letter is typically determined by the person writing the letter.
Sometimes a company will have a house style for a format in which letters must
be written, but typically the writer must choose the format.
The
full-block, block, semiblock, and simplified-letter formats presented here can
all be used effectively for writing any business letter. Some letter writers
find that the simplified letter is not traditional enough for their taste;
others find it a perfect solution to the problem of sexist language in letter
salutations. Be that as it may, these four formats are the standard ones used
for most business letters written today.
The
hanging-indented and official-style formats discussed here are not used for
everyday business letters. Their use indicates that a particular type of letter
is being written. A discussion of the appropriate use of these formats is
included in this chapter.